21 Facilities Manager Interview
Questions & Answers

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Here’s the FULL LIST of FACILITIES MANAGER INTERVIEW QUESTIONS:

Q1. Tell me about yourself.

SUGGESTED ANSWER:

“Thank you for giving me the opportunity to be interviewed for this Facilities Manager position today. I would describe myself as a competent, reliable and resilient Facilities Manager who has the depth of knowledge and expertise to hit the ground running in the role. I am a strong communicator, and I understand the importance of building positive relationships with staff, suppliers, and contractors. I am an analytical problem solver, and I can be relied upon to make decisions that are in the best interest of my employer. Over the years, I have gained lots of experience in a variety of roles where the need to work to strict rules and procedures is essential, and where I have to plan and organize my work in order to be effective. If you hire me as your Facilities Manager, I will always focus on the organization’s commercial objectives, I will be frugal whilst using resources, and I will ensure all staff I am responsible for work on time and to the highest standards achievable.”

Q2. Why do you want to work for our company as a Facilities Manager?

SUGGESTED ANSWER

“I would like to work for your company because I genuinely believe you need the support of your employer to be a competent Facilities Manager. A Facilities Manager is only as good as their employer and having researched your company before applying, I was impressed with your track record of success, the numerous accolades you have received, and the vision you have for the company. I am looking for long-term employment with the same company, and I believe I can genuinely add value to your organization by quickly becoming a productive, trustworthy, and competent Facilities Manager.”

Q3. What skills and qualities are needed to be an effective Facilities Manager?
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Q4. Tell me about a time when you had to make a difficult decision.
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Q5. How would you build relationships with contractors and suppliers as a Facilities Manager?
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Q6. How would you carry out a risk assessment as the Facilities Manager?
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Q7. How would you write a safety policy as our Facilities Manager?
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Q8. What are your strengths and weaknesses?
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Q9. What would you do if you saw someone working dangerously whilst carrying out your duties as a Facilities Manager?
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Q10. Tell me about a time when you had to overcome a difficult problem.
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Q11. What experience do you have relevant to this role?
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Q12. Describe your management style.
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Q13. Tell me about a time when you managed to find a simple solution to a complex problem.
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Q14. What’s been your biggest accomplishment to date?
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Q15. Tell me about a time when you had to make a difficult decision with limited information.
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Q16. How would you deal with an emergency as a Facilities Manager?
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Q17. Tell me about a time when you changed the viewpoint of a senior manager.
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Q18. Tell me about a time when you used your initiative to solve a team management issue or problem.
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Q19. As a Facilities Manager, how would you manage underperformance in your team?
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Q20. Where do you see yourself in five years?
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Q21. That’s the end of your Facilities Manager interview, do you have questions for us?
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FACILITIES MANAGER JOB DESCRIPTION AND PERSON SPECIFICATION


As the Facilities Manager for a company you are responsible for taking care of the services that help the busines operate at full capacity on a daily basis..

Your responsibilities will include:

  • Liaising with contractors and writing contracts based on the commercial needs of the business.
  • Being responsible for the management of security on-site, parking, maintenance of equipment, and cleaning.
  • Managing and supervising teams of people to ensure your defined objectives are met as the Facilities Manager.
  • Being responsible for ensuring the basic organisational needs are met, including water, electricity and gas supplies, and a constantly supply of heating is provided.
  • Managing the facilities budget and ensuring value for money is provided at all times.
  • Ensuring the business meets all legal requirements in respect of health and safety and other regulatory and compliance responsibilities.
  • Overseeing building projects on site and liaising with contractors, developers and suppliers;
  • Creating and disseminating safety risk assessments, recording incidents of near misses and carrying training of staff as and when required.

SKILLS AND QUALITIES NEEDED TO BE A FACILITIES MANAGER

To be effective as a Facilities Manager you need numerous adaptable skills and qualities. Top of the list is communication and influencing skills. You must communicate in a timely manner, be concise in how you deliver your message and have the right approach when influencing people so they buy into your vision. You need to be a strong problem solver and be capable of thinking outside the box to find the right solution to the problem you are faced with. You must possess confident decision-making skills and be prepared to make decisions that might sometimes be unpopular. You must be commercially aware, and always put the needs of the organization above everything else. Finally, you need effective management skills that enable you to get the most from your team, you need to be a brilliant planner and organizer, a good collaborator, and also be prepared to take on board feedback from senior managers and company Directors.

TOP 5 FACILITIES MANAGER INTERVIEW TIPS! (HOW TO PASS YOUR FACILITIES MANAGER JOB INTERVIEW!)

FACILITIES MANAGER INTERVIEW TIP #1 – It is vital you read the job description before you attend your Facilities Manager interview. In the job description, you will find numerous essential skills and qualities needed in the role. Where you find a particular skill or quality, make sure you have examples ready of where you have previously demonstrated these in previous positions.

FACILITIES MANAGER INTERVIEW TIP #2 – During your Facilities Manager interview, you will need to answer several behavioral interview questions. Whenever you are asked a behavioural interview question, respond with a specific situation you have previously been in. This is vital for proving to the Hiring Manager you have both the EXPERIENCE and EXPERTISE to carry out the duties to the expected standard.

FACILITIES MANAGER INTERVIEW TIP #3 – At the end of your Facilities Manager interview you will have the chance to ask several questions of your own. Make sure you ask smart questions that portray you as the type of Facilities Manager who genuinely wants their business to succeed. Here are 3 great questions to consider asking in your interview:

QUESTION #1. What are the immediate challenges for me in this role if I am successful?

QUESTION #2. What are the plans for the company over the next five to ten years and how can I, as your Facilities Manager, help you to achieve them?

QUESTION #3. What advice would you give to a new Facilities Manager who wants to excel in the role?

FACILITIES MANAGER INTERVIEW TIP #4 – One key aspect of being a competent Facilities Manager is safety! Safety is vital in this role and it is important you understand how to carry out a risk assessment as part of your duties. There are 5 steps to a risk assessment, and you should explain to the Hiring Manager how you would use these when assessing workplace situations, especially those that present a danger or hazard to staff and contractors.

FACILITIES MANAGER INTERVIEW TIP #5 – While preparing for your Facilities Manager job interview, think carefully about how you will deal with contractors and suppliers and build positive relationships that help the business achieve its objectives. We also advise you to take the time to consider your management style! The interview question, what style of manager are you, comes up often during Facilities Manager interviews.

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Comments

  1. Phillip Bramwell

    Thanks for the wonderful insights of Facilities Manager

  2. David

    great work

  3. David

    This will really help with my interview.

  4. Francis Xavier Mtondo Mwape

    I want to specialise in FM as a training Consultant

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