Executive Assistant Interview
Questions & Answers
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Executive Assistant Interview
Here’s the FULL LIST of interview questions for the EXECUTIVE ASSISTANT INTERVIEW:
Q1. Tell me about yourself.
SUGGESTED ANSWER:
“Thank you for this opportunity to become your executive assistant. I am a diligent, loyal, fast-working, and highly organized executive assistant with the experience and knowledge to manage my duties in a reassuring and competent manner. In recent years, I have worked in several positions where the need to organize diaries, answer calls, schedule meetings, prioritize work, handle office duties, and organize reports and documents have been the norm. I have excellent communication skills and am competent in using all scheduling tools and Microsoft Office applications. I keep fit and active outside work, meaning my concentration and energy levels are high. My adaptability and flexibility mean I can fully commit to this role and support the team in their duties while being a positive role model for the organization.”
Q2. Why do you want to be an Executive Assistant?
SUGGESTED ANSWER
“I want to be an Executive Assistant because I enjoy the level of responsibility that comes with the position. I have high personal and professional standards, and the role of an EA means I control my work output without having to rely on others. I am solely responsible for everything within my job description and enjoy that side of the role. I also enjoy organizing and scheduling, and I thrive when under pressure. The more tasks I have responsibility for, the more I enjoy my work. Finally, I want to be an Executive Assistant because I thrive on the fact that other people rely on me to support them in their work.”
Q3. What are the most important skills and qualities of an Executive Assistant?
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Q4. How would you handle a rude or disrespectful caller?
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Q5. How do you prioritize your work?
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Q6. How would you handle the stress and pressure of being an EA?
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Q7. How would you deal with a conflict with a co-worker?
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Q8. What are your strengths and weaknesses?
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Q9. How would you organize a meeting?
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Q10. What would you do if you disagreed with the way your manager wanted you to handle a situation or problem as an Executive Assistant?
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Q11. How would you take minutes in a meeting to make sure everything was covered?
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Q12. As our Executive Assistant, you will be required to multi-task. Describe a time when you managed multiple tasks all at once?
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Q13. What’s the biggest mistake you have ever made at work?
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Q14. As our Executive Assistant, how would you deal with a difficult client or stakeholder?
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Q15. We are looking for someone who is willing to be flexible in their role as Executive Assistant. Describe a situation you were in where you demonstrated flexibility at work?
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Q16. Describe a time when you completed a difficult, time-sensitive task whilst under pressure.
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Q17. Describe a stressful situation at work and how you handled it?
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Q18. What experience do you have that would be of benefit within the role of an Executive Assistant?
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Q19. Where do you see yourself in 5 years' time?
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Q20. Why should we hire you as an Executive Assistant?
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Q21. Do you have questions for the panel?
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Yes! I Want To Pass My Interview!Executive Assistant Job Description
Executive Assistant Job Brief:
Executive assistants are the main supporting role/position to company Directors and Senior Management Team associates. They perform a critical role in the effective and smooth running of an organization by being available to provide, administrative assistant, document creation, research and general supportive duties to key organizational members.
Executive Assistant Interview Assessable Key Skills, Qualities & Attributes:
The main duties and responsibilities of an executive assistant include:
- Providing support services to the company Director or Senior Management Team member they are responsible to;
- Working closely with the Director/Senior Management Team to ensure the smooth running of the organization/department through the delivery of effective administrative tasks and projects;
- Providing support in the delivery or key assignments and initiatives;
- Liaising with other departmental heads and external stakeholders as and when required;
- Effectively manage diary appointments, attend meetings, take minutes and create/disseminate meeting minutes on a regular basis;
- Ensure that correspondence and relevant documents are created and sent in a timely manner;
- Coordinate departmental reports and send out documents to all key stakeholders and clients;
- Provide suitable support services to enable the Director/Senior Management Team members to achieve the company strategic objectives;
- Carry out analysis and research as directed by the company Director;
- Provide administrative support to the company Director/Senior Management team when creating company policies and procedures;
- Manage and organize daily work tasks, meetings and appointments;
- Arranging and facilitating meeting rooms/vents and booking other important key destination points and locations to ensure the smooth running of daily activities;
- Follow up on meeting action points as and when raised.
5 TIPS FOR PASSING THE EXECUTIVE ASSISTANT INTERVIEW!
TIP #1 – Organizing, planning and delivering outstanding levels of service form part of the competencies of an effective Executive Assistant. Prior to your EA interview, be sure to provide specific examples where you have already carried out duties and tasks that are similar to those required within the job description.
TIP #2 – You will undoubtedly be asked a number of behavioural and situational questions during your Executive Assistant interview. Be prepared for questions that assess your ability to work alone, provide exceptional client care, demonstrate attention to detail, be flexible within the role and also maintaining confidentiality.
TIP #3 – As an Executive Assistant, you are the first point of contact within the office/department. Therefore, you will be required to dress appropriately and act as a positive role model for the organization at all times. You will be assessed against your telephone manner and also how you communicate during the interview. Ensure your responses are concise, clear and full of evidence to support the fact you can carry out the role to the high standards required.
TIP #4 – During your responses to the competency-based interview questions, consider utilizing the STAR technique for interview response structure. This includes SITUATION, TASK, ACTION and RESULT. You may also decide to include REFLECTION at the end each answer, to demonstrate you have the important ability to reflect on your performance and continually improve/develop.
TIP #5 – During your Executive Assistant interview, you will be given the opportunity to ask questions. Make sure the questions you ask are relevant and they put you across in a positive light. The three questions we recommend you ask are as follows:
Q1. What would you need me to concentrate on in the first few weeks of this role?
Q2. Is there anything the previous Executive Assistant didn’t do within their role that I could do to help things run more smoothly?
Q3. What’s the most important aspect of the EA role for you personally?
To get additional tips, sample questions and suggested answers for your Executive Assistant interview, be sure to download our guide directly from this page!
Here's What People Are Saying...
(worldwide success stories from our YouTube community!)
2 weeks ago (edited)
Thank you so much for this!Honestly this information gave me a sense on how to handle my interview as well as improve my interview skills.
1 month ago
I have an interview I'm so nervous 😭
Update: I GOT THE JOB
3 months ago (edited)
Thank you so much! I went today and got the job on the spot!
3 weeks ago
THANK YOU SO MUCH! VERY INSIGHTFUL ✨
7 months ago
Im on step two ! So many notes already, would have went into this interview the wrong way. God bless u mate and taking the time to help a lad out like mw who is in over his head
3 months ago
Thank you so much..i have an interview later...it helped a lot to boost my confidence.
1 week ago
I have an interview today ill update you on how i do :).
UPDATE: I GOT THE JOB THANK YOU!
5 days ago
The complaint steps literally saved me for my interview earlier, thank you!!:)
2 months ago
This is excellent !!
1 month ago
This is so helpful. Thank you so much for the tips and advice!
1 month ago
I got the job! Thank you!!
2 months ago
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