21 Data Entry 
Interview
Questions and Answers

Know the Essential Skills Required

Before you walk into the interview, make sure you know exactly what skills the employer is looking for in a Data Entry professional. These typically include:

– Fast and accurate typing (ideally 50+ WPM)

– Proficiency in data entry software (e.g., Microsoft Excel, Google Sheets, CRM systems)

– Attention to detail

– Confidentiality and data protection awareness

– Time management and ability to meet deadlines

📌 INTERVIEW TIP: Be ready to talk about specific software you’ve used, your typing speed, and a time you spotted and corrected an error in someone else’s work or your own.

Prepare Strong Examples Using the Star Method

Many interviewers will ask behavioural questions like:

Q. Tell me about a time you found an error in a data set.
Q. How do you stay focused when doing repetitive tasks?
Q. Have you ever handled sensitive or confidential information?

To stand out, answer these questions using the STAR METHOD:

Situation – what was happening?

Task – what was your responsibility?

Action – what did you do?

Result – what was the outcome?

📌 INTERVIEW TIP: Prepare at least 3 STAR method answers before your interview, focusing on accuracy, responsibility, and initiative.

Practise Your Typing & Software Skills

Many employers will assess your typing speed and accuracy, and some may test your ability to use Excel or a CRM system.

So, before the interview:

– Take an online typing test at TypingTest.com

– Brush up on Excel basics (VLOOKUP, conditional formatting, data sorting, filters)

– Practise entering data from a sample PDF or invoice into a spreadsheet

📌 INTERVIEW TIP: If asked about your typing speed, don’t guess—say something like:
“I recently tested at 62 words per minute with 97% accuracy using TypingTest.com.”

Research The Company & Understand Their Data Needs

Most candidates skip this – but understanding the company’s industry and how they use data can make a BIG difference in your interview.

Ask yourself:

– Do they work in finance, healthcare, logistics, retail, etc.?

– What types of data would they handle (invoices, shipments, customer records)?

– Do they use CRM systems, databases, or Excel spreadsheets?

📌 INTERVIEW TIP: Show genuine interest by saying:
“I noticed your company processes customer returns and invoices. I have experience entering high volumes of transaction data with accuracy and meeting daily targets.”

✅ FINAL WORD FROM RICHARD:
If you follow these 4 steps and use my suggested answers, you’ll walk into your Data Entry interview confident, prepared, and ready to impress. Always remember: the employer is looking for someone who can be trusted to enter important information quickly, accurately, and professionally.

Practice your answers. Show enthusiasm. And let them see that you take the role seriously.

YOU’VE GOT THIS! 💪