23 Administrative Officer Interview Questions & Answers

How to Pass YOUR interview at the first attempt!

Here’s the FULL LIST of ADMINISTRATIVE OFFICER INTERVIEW QUESTIONS AND ANSWERS:

Q1. Introduce yourself and tell me why you want to become an Administrative Officer?

SUGGESTED ANSWER:

“I am an attentive, professional and passionate Administrative Officer who, over the years, has gained lots of experience in a variety of different situations that means I will always perform my duties diligently. I am positive, I have excellent communication skills, I am high organised, and my time management skills are exceptional. I understand how important this role is to the effective operation of your department, and I can assure you I will not only be able to hit the ground running but I will work at fast pace, too. I want to be an Administrative Officer because I feel this is the role I am most comfortable in, and the one where I gain the most job satisfaction. I enjoy working under pressure and having responsibility for lots of different tasks. If you hire me as your Administrative Officer, I will always go above and beyond what is required, and I will make sure your working life is as hassle free as possible by making sure I do everything that falls within my remit on time and to the right standard.”

Q2. Why do you want to work here?

SUGGESTED ANSWER

“I am looking for long-term employment with the same company as an Administrative Officer and I want to stay in the role so that I can become a highly efficient and trusted member of the workforce. I have researched your organization and apart from having an impressive track record of achievement, you seem to not only treat your employees well, but you take pride in doing everything to a high standard. I want to work here because I feel this is a place that I can stay long-term and I will feel both happy and fulfilled in my work.”

Q3. What do you expect to be doing on a daily basis as our Administrative Officer?
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Q4. How do you manage a large workload whilst under pressure?
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Q5. What are your strengths and weaknesses?
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Q6. Why should we hire you?
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Q7. What qualities and attributes do have that will make you a competent Administrative Officer?
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Q8. If your manager wanted you to do something that you disagreed with, what would you?
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Q9. What’s your approach to taking minutes in a meeting?
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Q10. Tell me a time when you managed multiple tasks all at once?
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Q11. Tell me a time when you made a mistake at work?
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Q12. Tell me how you would deal with a difficult client or stakeholder?
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Q13. Tell me a time when you demonstrated adaptability at work?
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Q14. Tell me a time when you completed a difficult, time-sensitive task whilst under pressure?
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Q15. Describe a stressful situation at work and how you handled it?
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Q16. What are the top three skills needed to be a great Administrative Officer?
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Q17. What would you do if you didn’t get on with someone in the team?
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Q18. Tell me a time when you worked as part of a team to complete a difficult task?
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Q19. Tell me a time when you supported change in an organisation?
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Q20. What was the last piece of professional development work you undertook?
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Q21. Where do you see yourself in 5 years?
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Q22. What are your salary expectations in this role?
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Q23. That’s the end of your Administrative Officer interview. Do you have questions for the panel?
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Administrative Officer Duties and Responsibilities


As the Administrative Officer for an organization, you will be the person who has responsibility for all administrative tasks and more. You will be the first point of contact for people who communicate with the business. You will handle a variety of different administrative tasks including organizing meetings, taking meeting minutes, filing documents, maintaining records, handling incoming and outgoing post, responding quickly to emails and calls, and conducting invoicing and budget duties. All of these tasks will need to be completed to a high standard and on time. In addition to those duties, you will need to be available to help the department in any way your manager sees fit. The following is a list of important skills and qualities needed to be an Administrative Officer.

  • Excellent communication skills, both written and verbal;
  • Outstanding organization and planning capabilities;
  • Capable of handling a large workload and completing tasks on time;
  • Proficient in Microsoft applications, including Word, Excel and PowerPoint;
  • Able to take meeting minutes and preferably write in shorthand;
  • Possess an excellent telephone manner;
  • Carry out invoicing duties and take responsibility for office budgeting tasks;
  • Maintain accurate office records and keep an accurate filing system;
  • Excellent paper management and bookkeeping capabilities;
  • Fast typing skills and be computer literate;
  • Excellent client and customer service skills.

5 ADMINISTRATIVE OFFICER Interview Tips! HOW TO PASS YOUR INTERVIEW

If you have an Administrative Officer interview coming up, regardless of which organization it is with, make sure you read and study the following five interview tips. We strongly believe they will make a huge difference to your preparation!

ADMINISTRATIVE OFFICER INTERVIEW TIP #1

The first thing you MUST DO when preparing for your Administrative Officer interview is download a copy of job description and make sure you fully learn the duties you will be responsible for. You will need to answer a question that goes along the lines of: What do you expect to be doing on a daily basis as an Administrative Officer?

ADMINISTRATIVE OFFICER INTERVIEW TIP #2

Think carefully why you want to work for their organization as an Administrative Officer. Again, you will need to answer a question that is posed as: Why do you want to work for us? Good reasons to give include, they have high standards; you want long-term employment and stable employment; they create and provide great services and products for their customers.

ADMINISTRATIVE OFFICER INTERVIEW TIP #3

During your Administrative Officer you will need to answer some behavioural-type interview questions. These questions will include: When have you worked as part of team? When have you worked under pressure? How would you deal with a difficult customer or client? When responding to these scenario-based interview questions, make sure you give a specific answer and use the STAR technique to structure your response.

ADMINISTRATIVE OFFICER INTERVIEW TIP #4

Before you attend your interview, be sure to carry out a mock interview by sitting down and answering all 23 questions listed on this page. By carrying out a practice interview before the real thing you will be increasing your confidence significantly!

ADMINISTRATIVE OFFICER INTERVIEW TIP #5

At the end of your Administrative Officer interview, you will have the chance to ask some questions of your own. Be sure to ask two or three positive questions that further demonstrate you genuinely want this role. Ask questions about the future ambitions of their department of organization and try to find out what challenges they have been facing from an administrative perspective.

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